Website Data Retention Schedule

Data Type	Purpose of Collection	Retention Period	Justification
Contact Form Submissions	Responding to enquiries and providing support	12 months	Allows follow-up on user queries or support issues
Job Applications (via website)	Recruitment and candidate shortlisting	12–24 months	Retained for future roles or legal purposes; candidates may request deletion
Newsletter Sign-ups / Marketing	Email marketing communications	Until user unsubscribes	Consent-based; data retained while consent remains valid
Client Login / Portal Info	Secure access to client/project areas	Active account duration + 6 months	Needed for account and security tracking
Website Analytics (IP, location, etc.)	Website traffic analysis and improvement	26 months (Google default)	Anonymized where possible; kept for trend analysis
Cookies (essential)	Core website functionality	Session-only or up to 12 months	Based on cookie type; required for proper site use
Cookies (non-essential/marketing)	Targeted advertising, user personalization	User-defined (until revoked)	Controlled via cookie banner/preferences
Security Logs (IP addresses, etc.)	Monitor and protect against attacks	12–24 months	Required for threat detection and prevention

Note: Users may contact us at any time to request access, correction, or deletion of their personal data. Requests can be sent directly to our Data Protection Officer at dpo@cloudignyte.com. We review our retention policies regularly to ensure ongoing compliance with data protection laws, including the UK GDPR.